Surveys - Guidance for Owners

In order for a vessel to undergo the required entry survey, owners or their brokers should make contact with EOM’s marketing department in London or with Atlantic Marine Associates (AMA) Inc., in New York.

EOM will instruct AMA Inc., to appoint the most appropriate surveyor for the work, using their world-wide network of surveyors. AMA Inc. will thereafter monitor the production of the report and any required follow-up survey(s). Appointed surveyors will collect their fees directly from the Owner.

Atlantic Marine Associates (AMA Inc.) can be contacted directly at

E-mail : technical@amassoc-ny.com
Phone : +1 212 847 4604
Fax : +1 212 847 4596
www.amassoc-ny.com

Contact details for the locally appointed surveyor will be provided according to the location of the vessel.

AMA Inc. and the appointed surveyor will require details of the vessel, her location, ETA and ETD and the name and full contact details of the local agent.

The surveyor will be advised that the vessel is to be insured with EOM and that it is required to have a P&I condition survey in compliance with EOM's standard terms. A copy of the survey form to be used by the surveyor is available in two parts,

here (part A) (PDF)     and here (part B) (PDF).

As stated above, negotiation and payment of the fee is a matter between owners and the attending surveyor (applicable to the initial survey and any follow up survey) and should be made prior to the visit. Without prior payment the surveyor will not be in a position to conduct the survey.

In order to save time, expense and inconvenience, it is essential that the vessel is presented in light condition in order that all required tests and inspections may be completed. Full co-operation and co-ordination with the master/crew is essential to ensure that the vessel is attended and presented in appropriate condition.

The following on-board preparations should be made prior to commencement of the survey, owners being asked to:

1. Have all manholes open to all cargo and/or ballast tanks which are to be presented for inspection. Tanks are to be well ventilated and tested as per enclosed spaces entry procedures, including all tank entry papers filled out.
2. Prepare for ultra-sonic test of hatches/covers.
3. Prepare the rigging of lighting for hold inspection.
4. Have cargo handling equipment records prepared for inspection.
5. Prepare for demonstration of steering gear (normal and emergency).
6. Prepare for demonstration of emergency generators, under working conditions.
7. Prepare for demonstration of emergency fire pump, under working conditions.
8. Have copies of statutory certificates and class certificates made available.
9. Prepare for demonstration that nautical publications and charts are current.
10. Have engine maintenance records made available.
11. Prepare for demonstration that bilge alarms, quick closing devices, ventilator dampers and other similar devices are serviceable

On completion of the survey, the surveyor will leave an initial (draft) report with the master. This will be followed by a formal report which will be copied to Eagle Ocean Marine.

Any reservation in cover resulting from the survey or amendments to the terms and conditions of cover will then be advised by Eagle Ocean Marine. In the event that the vessel fails survey, Eagle Ocean Marine reserves the right to terminate cover ab initio.

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